Best project management software | TechRadar
Online project management software to set priorities and align your team to work faster and Get the accurate, up-to-date info you need to make the deadline while the team saves time Read our free ebook for insider tips and best practices. It's free. Trello keeps track of everything, from the big picture to the minute details. Whether it's for work, a side project or even the next family vacation, Trello. Try out one of these free project management software and work out if it's the right lets me build up invoices easily by dividing hours by date, client and project.
Looking for more apps to simplify your administrative tasks as a freelancer? Here are our recommendations for the best time tracker apps and the best accounting apps for freelancers.
Bitrix24 Web, Windows, macOS, iOS, Android Best free project management software for classic project management with Gantt charts Have a large or distributed project team to keep on track? Bitrix24 is a great solution: It combines classic project management features with native collaboration tools. From a social intranet to in-app video conferencing and screen-sharing to HR and client management tools, Bitrix24 is designed to be a one-stop shop for managing projects, teams, and your company as a whole.
Organize tasks within your projects, then use a Gantt chart view to keep everything on track. You can even track employee workloads and deadlines to avoid burning out team members.
And if you plan to upgrade from a free to a premium plan, Bitrix24 is one of the few project management apps that has flat-rate pricing rather than charging a per-user fee, which could save you on subscription costs.
Can't decide if you need task lists, kanban boards, or Gantt charts most? Zoho Projects free for up to five users and two projects includes them all. You can write tasks down in a list, organize them into a kanban workflow, then make sure everything will be done on time with a Gantt chart.
We didn't include it on our main list because it doesn't offer unlimited projects in its free plan, but it's a great option to include in your testing if you think you'll eventually want to upgrade to a premium plan.
Wrike Web, Windows, Mac, iOS, Android Best free project management software for spreadsheet-like features in a project management app If it were up to you, would you manage your projects in a spreadsheet? If so, you might like Wrike. Wrike offers the same flexibility of a spreadsheet—with columns for every bit of info you want to track about tasks—combined with reminders and Gantt chart views premium plans only that will keep your work on track.
Wrike lets your team update the status of tasks at various intervals—in-progress, on hold, cancelled, or completed—letting you track the status of all project tasks in detail.
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Additionally, you can set the status of projects to green, yellow, red, on hold, or cancelled, making it easy to create your weekly project status reports. While you can do a lot with Wrike's free plan, its best features—including time tracking, Gantt charts, activity streams, and custom dashboards—require a premium plan.
If you're running a small operation now but planning to scale in the future, Wrike grows alongside you, giving you all of the tools you need to run both a single small project and many concurrent large ones. Automate Wrike with Wrike's Zapier integrations. Podio Web, iOS, Android Best free project management software for customizing your project management tool Want something a bit more customizable? Podio lets you build a hyper-customized project or task manager.
With a form-style builder, you'll drag and drop the fields you want in your projects and tasks to gather the data your projects need. You can then visualize your projects and tasks in lists, cards, or calendar views, and use Podio's built-in search to find any item you need in any of your custom apps. Tying it all together is Podio's internal social network where you can post updates, ask questions, and chat with your team members.
You can use it as the hub to keep track of your team's work, with tools for each item you're working on and the discussions about them all in one place. Automate Podio with Podio's Zapier integrations. Want to customize every part of your project management workflow and be sure you maintain control of your data?
Self-hosted project management tools are a great option. For free, self-hosted project management software, we recommend TaigaLavagnaRedmineand Odoo. It lets you do everything you need to plan your projects, releases, and sprints: Unlike a lot of free project management apps that claim they're for Scrum but are really just kanban boards with the ability to add estimates, Yodiz is truly a Scrum tool designed specifically for Scrum teams.
It's as powerful as most of the big names in Scrum software—comparable to tools like VersionOne and CA Agile Central—and it's completely free for teams of up to three. Agantty Web Best free project management software for creating Gantt charts quickly and easily Most project management apps that let you create Gantt charts are feature-rich and robust—great if you need all of the bells and whistles, but cumbersome if you don't.
It's a simple and free project management app that lets you create Gantt charts with projects and tasks quickly, easily, and painlessly. Just add your projects, enter dates and deadlines, then add tasks to each project.
Agantty displays them all on a timeline for you. Need to adjust dates? Just drag the edges of a project or task left or right, and Agantty automatically updates the timeline and dates for you.
The end result is a calendar that provides a visual of everything your team is working on. And if you have team members who prefer a simpler task list, just switch to Agantty's dashboard view to see all upcoming and in-progress tasks for the day, week, month, or a custom range.
Click items in the list to make edits, or check the box next to a task to mark it as complete. Free for unlimited projects and teams and all app features. Zapier integrations help by connecting your project management app to the other tools your team already uses.
Say you want to add tasks to projects via email, but your new app doesn't include that feature. Just connect both your email and project management tool to Zapier, then have Zapier watch for new messages to turn them into tasks in your project management app automatically.
Check out Zapier's project management app integrations to see all of your options, or consider these ideas for insipration: Track time and send Invoices Whether you're working on client projects and need to bill for each hour spent, or are working on your own projects and want to know how long they take, time tracking apps can help you see where every minute goes.
Hook up your projects to your time tracking app, and you can log time just by checking off to-dos. Chat with your team Team chat apps are a great way to make sure everyone knows what's happening in your projects. Zapier can connect your project management tool to Slack, Discord, Zoho Cliq, and other popular chat apps so you can notify your team about new tasks and deadlines or start new projects right from your chats.
Organize project data Projects include a lot of moving parts, and Zapier can help pull them all together. Whether you need to add notes to your project, create contracts and other template documents, log your work in a spreadsheet, or anything else, there's a Zap for that.
Don't see the automation you need? Explore all of our app integrations to find exactly what you're looking for, or create your own Zap.
Learn More About Project Management Project management is far more than just an app—it's a way to take your project from idea to completion. You could just choose the project management software you want and start using it, but your projects will be far more successful if you break your tasks down into steps, add milestones and due dates to keep things on track, and use checklists to ensure each task is completed with the same quality and care.
Zapier's Ultimate Guide to Project Management teaches you that and more. It walks you through the best project management systems, shows you how to manage projects effectively, and showcases the best tools to get things done. Originally published in Maythis post has been updated by Jessica Greene with each project management app's latest features and pricing, along with new criteria for how we chose the best apps. We also removed several apps from the previous version of this list that didn't meet our new criteria, and we added three great new providers: These real-time workspaces let team members and outside partners keep an eye on every detail that brings a project to fruition.
They typically provide an overview of all the projects in the pipeline, as well as the nitty-gritty details about the daily work being done to move the projects forward. Some contain tools for managing resources as well, whether those resources are workers, materials, or money.
The very best project management apps help teams handle common problems, such as slipped deadlines, by automatically rescheduling tasks that are affected by them. They generate reports that give managers insight into which team members have too much—or too little—work on their plates. Many track time spent on projects and integrate with invoicing and billing systems. The most important thing to know about project management apps, as opposed to other kinds of work-management apps, is that they are for projects.
That might sound like a tautology, but it's important. Projects are a specific type of work. Every project has a start date, end date, and deliverable.
Building a house is a project. Launching a new website is a project. Maintaining a website, however, is ongoing work with no clear beginning or end date. Publishing a monthly magazine is a project that you complete once a month. Writing daily content for a blog is ongoing work.
You could, theoretically, manage each blog post as its own project, but if the turnaround time is quick and only a few people are involved, using full-scale project management software is overkill. How Project Management Apps Work Many projects are managed by a dedicated project manager, and that's true even with software equivalent.
While a project manager might still be the person overseeing the project and helping to redirect resources as needed, she or he is not the only person touching the project management app. All kinds of people involved with the project use the app to update their progress on assigned tasks. They check into the project management app to, for example, see their designated tasks and to enter how much time they spent on an assignment. Employees, contractors, and sometimes even clients can use the project management app to share documents, sign off on plans, and so forth.
In a best-case scenario, every milestone, task, and subtask is assigned to a specific person and given a deadline. Typically, other team members can see who is responsible for what, whether that person is on track to complete it on time, and if there are any unanswered questions about the job. That level of insight is important because it alerts people who are further down the planned chain of events of possible delays before they occur. Having visibility into every team member's task list is also useful for understanding whether people are falling behind because they're overworked.
When you can see that a colleague has six task assignments all due within the next 48 hours, it's easy to spot the problem and redistribute the work before deadlines slip.
By looking at a Gantt chart a pretty common feature in project management appsfor example, a manager can see clearly who is doing what, and how various tasks are related, too. It helps everyone use available resources more effectively. Projects also usually have assets, which range from a detailed description of the project and its parts to a visual mockup. People on the project team all need access to these assets, and the project management app becomes the central place where they live.
Many project management solutions include storage space so that your team can upload files right into the workspace, where everyone on the team can see and discuss them. It's also common for services to have an option to connect to third-party online storage servicessuch as Box, Dropbox, Google Drive, or OneDrive, so that team members can link or upload files to the project management system from the repositories they already use. Free Project Management Tools A few project management software systems have free versions, but they are generally quite limited.
The primary limitation is the number of projects you can manage think one or twoalthough sometimes a service might restrict the amount of storage space you get or prevent you from using certain features. Almost all project management apps have, at a minimum, a two-week free trial. When a free trial has a time limit on it, we don't count it as having a free tier of service.Trello Alternatives - Project Management tools
To us, free means you get to use it forever with no charge, even if there are some tight restrictions. While it's helpful to try out software for free while you decide whether to upgrade, most businesses, in the end, will need or want the features and space allotments that come with paid accounts. Still, it's often helpful to try a product for longer than a couple weeks before deciding whether it's right for you, your team, and the work you all do.
Which project management system has a free version? Teamwork Projects, Zoho Projects, TeamGantt, and ProofHub all do although ProofHub's free account isn't advertised online and you have to contact the company to request it. Free trials often come with other limitations, which we've listed in the Price section of the complete reviews; the reviews are linked in the table above and the in the short capsules below.
Best Project Management Software Reviews
Collaboration Software Although it may sound similar in concept, collaboration software is a little different from true project management software. While you do collaborate in a project management app, project management software is something much more specific. Collaboration software comprises many different kinds of apps and services that handle everything from video conference calls to letting two people type on a document at the same time.
Modern project management services often include native communication and collaboration tools. They may also let you connect to the collaboration apps that your team already uses, such as Slack or Google Docs.
Whether you use the integrated communications tools or connect to an outside one, the idea is that your team can log into one workspace and have everything they need to get work done at hand, including a prioritized to-do list, all the necessary assets, notes from other colleagues, a calendar of deadlines and milestones, and a place to ask questions and find answers.
Some project management apps even offer billing and expense tools, too. Workflow Software Earlier we mentioned that project management apps are designed for managing projects, but not other kinds of work. What kind of work isn't a project?
Any kind of ongoing work fits the bill, such as fixing bugs as they get reported or answering support calls. Ongoing work often is marked by recurring tasks. For ongoing work, people often talk about using workflow management tools rather than project management apps. Workflow management software and project management apps have considerable overlap in what they do from a theoretical standpoint.
The Best Free Project Management Software
They both help groups of people write down what needs to be done and figure out when to do it. Project management apps, however, provide structure for ushering the work along its course, whereas workflow management apps are more flexible. With workflow management, you often have to decide how to use the tool.